Terms & Conditions

By accessing our website, submitting a form, booking an appointment, or using any service provided by Mobile Notary Philadelphia Services ("we," "us," or "our"), you agree to be bound by these Terms & Conditions. If you do not agree, please do not use our website or services.

We provide the following services in Philadelphia, PA and the surrounding area:

• Mobile Notary Services — travel notarization at your location.
• Apostille Services — facilitation of state, federal, and embassy authentication for documents used abroad.
• Fingerprinting Services — ink FD-258 fingerprint cards.
• Wedding Officiant Services — small ceremony and full wedding officiating.
• Field Inspections — verification and inspection services.

We are not attorneys and do not provide legal advice. Information on our website or from our staff is for general guidance only and does not constitute legal counsel.

Services are provided by appointment. Availability depends on location, time of day, and staff schedule. Booking may be completed online through our Square Appointments portal, by phone, or by email. We reserve the right to reschedule appointments due to weather, illness, or other circumstances outside our control.

Cancellations made more than 24 hours before your appointment are eligible for a full refund of service fees. Cancellations within 24 hours of the appointment, or no-shows, are subject to a 50% cancellation fee. Government fees, courier fees, and other costs paid to third parties are non-refundable once submitted.

You are responsible for:

• Providing accurate, complete, and unaltered documents.
• Confirming the correct spelling of names, dates, and destination country.
• Verifying the specific requirements of any government agency, embassy, or consulate you are submitting to.
• Presenting valid, unexpired government-issued photo ID at your appointment.
• Ensuring signers are physically present, competent, and willing to sign.

Rejections, delays, or additional costs caused by inaccurate or incomplete documents are the customer's responsibility.

We facilitate the submission of documents for apostille, authentication, and related services. We do not guarantee approval by any Secretary of State, the U.S. Department of State, embassies, consulates, or other government agencies. Government processing times are outside of our control and are subject to change without notice. Estimated timelines provided by us are based on typical experience and are not guarantees.

Service fees, government fees, courier fees, and any applicable travel fees are disclosed before you confirm your booking. Rush service and after-hours service carry additional fees. Payment is due at the time of booking unless otherwise agreed in writing. We accept payment through our authorized payment processors.

Local travel within our standard service area is typically included in the quoted service fee. Appointments outside our standard area, or requiring extended travel time, may incur additional travel fees, which will be disclosed and agreed upon prior to the appointment.

Refunds are limited to service fees actually paid to us and are subject to the cancellation policy above. Government fees, embassy fees, courier and shipping charges, and other third-party costs are non-refundable once incurred. If a document is rejected due to our error, we will re-perform the service at no additional charge or provide a refund of our service fee, at our discretion.

To the maximum extent permitted by law, our total liability for any claim related to our services is limited to the amount you paid us for the specific service giving rise to the claim. We are not liable for indirect, incidental, consequential, or punitive damages, or for delays or losses caused by government agencies, couriers, weather, force majeure, or circumstances outside our reasonable control.

All content on this website — including text, graphics, logos, images, and code — is owned by or licensed to Mobile Notary Philadelphia Services and is protected by U.S. and international copyright and trademark laws. You may not copy, reproduce, or redistribute our content without written permission.

You agree to use our website only for lawful purposes. You may not attempt to gain unauthorized access, upload malicious code, scrape content, or interfere with the operation of the site. We reserve the right to restrict access at our discretion.

These Terms & Conditions are governed by the laws of the Commonwealth of Pennsylvania, without regard to conflict-of-law principles. Any disputes shall be resolved in the state or federal courts located in Philadelphia County, Pennsylvania.

We may update these Terms & Conditions from time to time. Updates take effect when posted to this page, and the "Last updated" date will be revised. Continued use of our website or services after changes take effect constitutes acceptance of the updated terms.

Questions about these Terms & Conditions?