Pennsylvania &amp; New Jersey Mobile Notary, Apostille &amp; Fingerprinting

Birth Certificate Marriage Certificate Death Certificate Diploma Transcript Power of Attorney Corporate Documents Court Documents FBI Background Check Federal Documents Passport Copy Adoption Documents Medical Documents Business Documents

Definition

What Is an Apostille?

An apostille is a one-page certificate that proves a U.S. public document is genuine so a foreign government will accept it.

Who needs one?

✓People moving abroad for work, study, marriage, or retirement
✓Companies opening a branch, signing contracts, or bidding in another country
✓Adoptive parents and dual-citizenship applicants
✓Students enrolling overseas or applying for a foreign teaching license

Common reasons

Foreign visa or residency application
International marriage or divorce filing
Overseas school or university enrollment
Foreign business registration or power of attorney
Dual citizenship by descent (Italy, Ireland, Poland, and more)

Read the full guide

Process

How the Authentication Process Works

Three clear steps from your first message to the finished, legalized document in your hands.

1
Tell us about the document
Share the document type and the destination country by call, text, or email. We confirm whether you need state authentication, federal authentication, or embassy legalization.
2
Prepare & submit
We review the document, correct any notarization issues, and file it with the right issuing office — the PA Department of State, the NJ Treasury, or the U.S. Department of State.
3
Return the finished document
Once the certificate is attached we ship it back or hand-deliver it locally. Most state jobs finish in one to three weeks; federal work takes longer.

Typical timeline: state work 1–3 weeks · federal work 6–12 weeks · non-Hague legalization 4–8 weeks after authentication.

Documents

Documents We Process

Vital records, education records, corporate filings, court orders, federal background checks, and more.

Hague Convention Countries

More than 125 countries accept the apostille as full proof of a document's origin. One certificate from the correct U.S. office is all you need. Common destinations include Italy, Mexico, Spain, Germany, France, the UK, Colombia, Brazil, and South Korea.

Browse Hague countries

Non-Hague Countries

Non-Hague destinations require embassy legalization — a chain of authentications that ends at the destination country's embassy. Common non-Hague destinations include the UAE, Saudi Arabia, Qatar, Vietnam, Egypt, and Nigeria.

Check your country

By Issuing Office

State & Federal Apostilles

Pennsylvania Apostille

Vital records, notarized documents, and PA-issued corporate filings authenticated through the Department of State in Harrisburg.

New Jersey Apostille

Vital records, notarized documents, and NJ business filings authenticated through the Treasury in Trenton.

Federal Apostille

FBI background checks, USDA, FDA, and other federal records authenticated through the U.S. Department of State in Washington, D.C.

Tools

Interactive Apostille Tools

Free tools to estimate cost, check your country, and plan your document authentication in minutes.

Apostille Cost Calculator

Estimate the fees for your document and destination.

Country Checker

See if your country accepts an apostille or needs embassy legalization.

Processing Time Calculator

Get a realistic timeline for state, federal, and non-Hague work.

Document Eligibility Checker

Confirm your document is ready before you pay.

Apostille Wizard

Answer six quick questions and get a personalized plan.

AI Apostille Assistant

Ask our assistant any authentication or legalization question.

PhiladelphiaPA Bucks County (Bensalem)PA

Working With Us

Our Five-Step Service

1
Contact Us
Tell us what document you have and where it needs to be used.
2
Send Documents
Upload a copy so we can review the document before giving instructions.
3
Get a Quote
We confirm the process, timing, and price.
4
We Handle the Process
We submit, track, and communicate updates.
5
Receive Documents
Documents can be mailed, picked up, or hand-delivered.

Coverage

Serving Pennsylvania, New Jersey & Beyond

We travel throughout the Philadelphia region and South Jersey for mobile notary, apostille pickup, fingerprinting, and I-9 verification. Documents from other states are always welcome — we handle them by mail.

Montgomery CountyPA

Delaware CountyPA

Chester CountyPA

Camden CountyNJ Burlington CountyNJ Cherry HillNJ PennsaukenNJ Mount LaurelNJ WillingboroNJ TrentonNJ

Why Us

Why Clients Choose Mobile Notary Philadelphia

We keep the process clear, communicate quickly, and treat every document with care.

Direct communication

You talk to the person actually handling your documents — no call centers.

Fast response times

Most inquiries get a same-day response by call, text, or email.

Hand delivery available

Documents can be walked into Harrisburg or Trenton when timing is tight.

Real-time updates

You'll know where your document is at every step of the process.

Professional service

Clear language, up-front pricing, and no surprises.

Hague and non-Hague experience

Whether the destination needs an apostille or embassy legalization, we know the route.

Document pickup near Philadelphia

We can collect documents from your home or office throughout PA and South Jersey.

Education

Learn Before You Pay

We believe clients should understand the process before spending money. Watch our explainer videos on apostilles, notary services, and document preparation.

What is an Apostille?

A plain-language overview of what an apostille is, when you need one, and how the process works.

How to Get a PA Apostille

Step-by-step walkthrough of the Pennsylvania apostille process — vital records, notarized documents, and more.

How to Get an NJ Apostille

Step-by-step walkthrough of the New Jersey apostille process — vital records, notarized documents, and more.

FBI Background Check Apostille

How to order an FBI Identity History Summary and get it apostilled for foreign residency programs.

Common Apostille Mistakes

The most frequent reasons apostille requests get delayed — and how to avoid them from the start.