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Most common documents

Not sure if your document needs an apostille or legalization? We confirm the correct process and provide a clear checklist.

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Not sure if your document needs an apostille or legalization? We confirm the correct process and provide a clear checklist.

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Vital Records 

Vital records are the most common documents clients request for apostille services. If you are searching for a birth certificate apostille or marriage certificate apostille, the key detail is that these are typically handled as certified records (not a notarized photocopy). Requirements can vary by destination country and by where the record was issued, so confirming the correct version upfront prevents delays.

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Examples:

  • Birth Certificate

  • Marriage Certificate

  • Divorce Decree / Divorce Certificate (as applicable)

  • Death Certificate

Vital records are usually processed as certified records (not notarized copies), depending on the issuing authority.

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Best practice note 
If you are not sure whether your destination country requires an apostille or document legalization, submit your destination and issuing state and we will confirm the correct path.

Background Checks

​Background checks are a frequent request for immigration, employment, residency, and international licensing. People commonly search for FBI background check apostille, apostille for background check, or “authentication for FBI report.” The correct route depends on the type of background check and the destination country requirements.

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  • FBI Identity History Summary (FBI background check)

  • State Police Background Checks

  • Local criminal record letters (when accepted)

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Background check requirements vary widely by destination; we confirm the correct version and route.

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Education Documents

​Education documents are commonly needed for overseas study, credential evaluation, work visas, and professional registration. Many people search for diploma apostille, transcript apostille, or “apostille for school documents.” Education documents often require specific preparation before they can be processed, so it helps to confirm the correct method up front.

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  • Diplomas

  • Transcripts

  • Enrollment/degree verification letter

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Education documents often require specific preparation before they can be apostilled (this is a common delay point), so your intake form should capture school name and issuing state.

Ready for a quote?

Submit your details and we’ll reply with pricing and next steps.

Notarized Legal Documents

Notarized Document Apostille (Power of Attorney, Affidavits, Consent Forms)

Notarized legal documents are a major category for mobile notary clients and international use cases. These are often searched as power of attorney apostille, apostille for affidavit, or “notarized document apostille.” In many cases, the document must be properly notarized before it can move forward to apostille or authentication.

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  • Power of Attorney (POA)

  • Affidavits

  • Consent to Travel / Minor travel letters

  • Single status / marriage eligibility affidavits

  • Name change affidavits

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These often require notarization before the apostille/authentication step.

Business / Corporate Documents

​Business clients often need apostilles for international transactions, overseas banking, foreign business registration, and contracts. Searches here include business document apostille, certificate of good standing apostille, and “corporate document apostille.” Requirements depend on document type and destination.

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  • Certificates of Good Standing

  • Articles of Incorporation/Organization

  • Operating agreements (when needed)

  • Corporate resolutions

  • Letters of authorization

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Business documents may require specific versions (state-certified vs notarized), depending on destination.

“Other Common Documents”

​Some documents do not fit neatly into the categories above but still come up frequently. People may search for “apostille for [document]” and need help identifying the correct process. When in doubt, the fastest solution is to submit your document type and destination so we can confirm requirements.

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  • Social Security letters (when applicable)

  • Passport copies (country-specific; not always accepted)

  • Driver’s license copies (country-specific)

  • Medical letters, vaccination records (if requested by destination)

 

Varies by country.

What we need from you

  1. A clear photo or scan of your document(Original documents)

  2. Destination country

  3. Issuing state (where the document was issued)

  4. Document type (birth certificate, diploma, POA, etc.)

  5. Your deadline / preferred turnaround

  6. Your return shipping address

  7. Any special instructions (multiple documents, translations, etc.)

How the process works

  1. Submit the intake form (1–2 minutes)

  2. We confirm requirements and send a quote

  3. You drop off or mail documents (instructions provided)

  4. We process and track your request

  5. You receive completed documents with tracking

Turnaround and pricing

  1. Pricing depends on document type, issuing state, destination country, and turnaround.

  2. Most clients receive a quote the same day.

Common Mistakes

  1. Sending the wrong version (certified vs notarized)

  2. Assuming every country accepts apostilles

  3. Missing supporting pages or incomplete notarization

  4. Waiting until the last minute for travel/visa deadlines

<<<<Back to the apostille services Page

Text or Call : 484-243-0846​

Email : mobilenotaryphiladelphia@gmail.com

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